Interested participants from universities, research institutes and industry are strongly encouraged to submit abstracts for ORAL and/or POSTER presentations. Particularly students/young scientists are encouraged to submit abstracts.

Important deadlines

  • Submission deadline for oral presentations: 1 January 2025
  • Submission deadline for poster presentations: 1 September 2025

Rules for submission

  • Abstracts must be sent to: RME[at]bastiaanse-communication.com
  • Abstracts must be submitted in Microsoft Word and shall not exceed 400 words
  • The title of the abstract should clearly define the work presented
  • Don’t forget to mention the names of the authors and their affiliation(s); the number of co-authors is limited to max. 10
  • The Advisory Board will determine whether the abstract will be accepted for an oral presentation or a poster presentation
  • Submission of an abstract acknowledges the author’s acceptance for the abstract to be published in the book of abstracts
  • Presenting authors must be registered and paid participants

Poster size

A0 portrait (841 mm x 1189 mm).
Appropriate means of affixing the poster to the poster board will be supplied on site.

Poster presentation

Posters will be displayed throughout the conference. In addition, dedicated poster tours will be organized during which the presenting authors are requested to be available at their posters.

Speed presentations

A few posters will be selected for short oral presentations (‘speed presentations’) in the scientific programme.

Best Poster Award

A Best Poster Award is given to the best poster presented at the conference. It rewards a combination of excellent research, innovation, and presentation. The conference participants will vote for the best poster. The winner will be recognized publicly at the final plenary session.